02.07 GDPR Settings

In preparation for the General Data Protection Regulation (GDPR) which comes into effect on May 25, 2018 across the EU, a number of new functionalities have been added to the Mono Editor that enable you to comply with the new rules for collecting and storing personal data.

Below we provide an overview of the modules and features you can use for data collection and storing purposes on your Mono site.

CONTACT FORM AND FORM BUILDER MODULES

In the modules Contact Form and Form Builder, under "Advanced settings", you have the option of adding a link to your privacy policy. You can direct visitors to either an external page by entering the URL in the field, or to another page on your site by selecting it from the dropdown.

FORM DATA

If you have enabled data collection on forms, you can access the data you've collected in My Account -> Form data. There you can clearly see whether the person who filled in a form also consented to your privacy terms. If they provided consent, the number 1 will figure in the GDPR column.

The same information is available in the email you receive when a form has been submitted on your site, if you have enabled email notifications.

You can always delete form data you've collected by clicking "Delete" on the individual forms you wish to delete.

WEB SHOP

If you're operating a web shop on your site, you're collecting a range of personal data from customers, such as name, email, postal adress, payment information, etc.

When a customer places an order in your shop, you can ask them to accept your privacy policy before proceeding to the payment. You can set this up in Shop -> Preferences -> Checkout -> Terms.

Under ”Link to Privacy Policy page” you can link out to either an external URL or an internal page containing your privacy policy.

In Shop -> Orders it's clearly indicated whether the customer has consented to the privacy policy when placing an order.

PASSWORD PROTECTION

If you have password protected pages and visitors need to request access in order to enter, you can link directly to your privacy policy from where visitors request access to your page. This clearly indicates to them that, by requesting access, they are consenting to your privacy policy.

To password protect a page, click the page's settings and tick "Password protect this page". Just below you're able to link out to your privacy policy. You can link to either an external or an internal page.

When a visitor attempts to access the password protected page, they will see the following:

You can view user information in My Account -> Password protection where you can also delete individual users.

THINGS TO KEEP IN MIND

The information below might be relevant for you to take into account when processing and storing personal data.

 

Comment module

If you're using the Comment module, you will be storing information about visitors' names, emails, and comments. 

 

Newsletter

If you're using the Newsletter module, you are collecting personal data in the form of email addresses. Please note that if you're using other email services for sending out newsletters, you may be storing other peices of data as well.